As part of reopening, the Trustees have renewed the risk assessments and carried out a review of our insurance policy. To comply with the requirements of our insurance and the terms of our risk assessment, all users must now please book their use using a booking form available online or from email@example.com. This will enable us to demonstrate that we have provided users with appropriate information for their safe and proper use of the Room and that they have agreed to those conditions.
Insurance is not automatically in place for regular users of the Room, so please discuss this with us before arranging such events.
We have also reviewed and updated the hiring fees. In the interests of simplicity, fairness and transparency, all events will now be charged by the hour with a refundable cleaning deposit required for some events.
The charges will apply to all users to enable the Reading Room to cover some of its costs, however, it is not our intention for the Reading Room to be fully funded through the hire fees and it will continue to receive financial support from the Council.
Our intention in setting the fees was to try to make the Reading Room as accessible to all village users as possible and the prices have been maintained very close to the those set in 2005. Events run for community fundraising or community benefit, can apply to the Council to fund the hire of the room for such purposes, for example the weekly Drop-in.
Higher hourly charges will be applied for non-parishioner use.
The charges are shown on the Reading Room page.
We understand that it has been inconvenient not having the Reading Room available and hope that it can now be used as much as possible.
Great Coxwell Parish Council
26th October 2021